Management Assistant - Maui Memorial Outpatient Clinic
Primary Location Wailuku, Hawaii
Worker Location Onsite
Job Number 1310639 Date posted 09/27/2024
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Description:
Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Job Summary:
Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Essential Responsibilities:
- Answers phones, takes messages, and greets visitors or outside vendors.
- Maintains calendars and schedules conference rooms.
- Drafts, edits, proofread and prepare correspondence; creates reports, graphs, and presentations.
- Inputs data and maintains established databases; gathers and researches information.
- Researches files and documents. Collects data for maintenance of required records.
- Exchanges information with functional employees, external vendors and representatives in support of ongoing business services.
- Provides additional moderately complex administrative support as needed to other staff members.
- Administers programs, projects, and/or processes specific to operating unit served.
- May serve as administrative liaison for others within and outside organization regarding administrative issues relating to purchasing, personnel, facilities, and operations.
- May conduct department-specific training.
- May establish work priorities and scheduling. May train administrative support staff.
- May develop department administrative policies and procedures.
Basic Qualifications:
Experience
- Minimum three (3) years administrative assistant or related experience.
Education
- High school diploma or GED.
License, Certification, Registration
- N/A
Additional Requirements:
- Type 45 wpm.
- Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
- Demonstrated knowledge of and skill in adaptability, interpersonal relations, oral communication, written communication, organization, customer service, teamwork, project management, problem solving, and decision making.
- Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.
Preferred Qualifications:
- Specialized knowledge related to department (e.g. finance, compliance, benefits).
- Associates degree in business administration or related field.
Primary Location: Hawaii,Wailuku,Maui Mem. Maui Lani Outpatient Clinic
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri
Working Hours Start: 08:01 AM
Working Hours End: 05:01 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Onsite
Employee Status: Regular
Employee Group/Union Affiliation: NUE-MHS-01|NUE|Non Union Employee
Job Level: Entry Level
Department: Maui Memorial Med Center OPC - Medical Office Support - 3601
Pay Range: $19.85 - $23.31 / hour
Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.
Travel: No
On-site: Work location is on-site (KP designated office, medical office building or hospital).
Worker location must align with Kaiser Permanente's Authorized States policy.
At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest
