Supervisor Admitting

Responsible for ensuring that Kaiser Permanente Northern California delivers a world class patient experience through a customer-focused approach in delivering service.  The Admitting Supervisor will:

• Direct a staff of Admitting Representatives


• Schedule and balance workload for 24/7 hospital operations


• Perform on-boarding functions, including interviewing and training


• Monitor performance, resolve performance issues and deliver appraisals


• Ensure compliance with all regulatory requirements, policies, and procedures, including readiness for external and internal surveys or audits, and readiness for disaster - recovery
  The successful candidate will supervise the Admitting team to ensure customer satisfaction through professionally-expedited admission processing. This candidate will develop an Admitting team that delivers an efficient admission process that captures accurate patient demographics and maximizes point-of-service collections while maintaining patient satisfaction.
  
  
  Essential Responsibilities:
  
  
  
  
  • Supervises the day-to-day activities of the Admitting staff to ensure quality and/or quantity goals are met. Ensures the daily staffing schedule is appropriate as well as the distribution of staff assignments and workload. Engages in performance improvement projects that focus on developing solutions to service and operational barriers, in either a leadership or participatory role as determined by the Admitting Manager. Estimates personnel needs and assigns work to meet completion dates. Reviews department performance through observations, audits, statistical analysis and the use of metrics to maximize operational performance. Develops operating and customer service procedures. Ensures compliance with department and organization policies and procedures.
  
  
  • Supervises, coordinates and provides leadership to and reviews the work of assigned staff. Provides training, coaching, and professional development. Interviews and recommends candidates for employment or termination. Conducts performance evaluations for assigned staff. Assists manager with resolving staff grievances.
  
  
  • Provides support and advice to management. Serves as a liaison between management, other departments, subordinates and/or members. Resolves problems and complaints from client departments, other managers and/or members. Performs service recovery as necessary. Conducts analyses and produces reports for management.
  
  
  • Assists manager with development of short and long-range departmental goals and objectives. May be accountable for payroll and non-payroll budget expenses. Participates in the budget planning and preparation process of assigned work units to meet the fiscal goals for capital, payroll and non-payroll expenses.
  
  
  • Participates and/or leads unit based teams (UBT) and other labor management partnership initiatives. Attends and participates in local and regional meetings, workgroups, taskforces, eetc.
  
  
  
  

Secondary Functions:

• May need to travel to and cover Fremont Admitting Department.